If you are a recruitment firm or recruitment department of any company, you can build a Strategic Recruitment Asset by capturing and building on several thousand resumes and job applications that you receive every month.

Strategic private resume database if maintained & enhanced everyday can be a strategic game changer for your recruitment efforts.

Apart from a sound stream of incoming resumes from job boards, referrals, emails & advertisements, a good resume database management free recruitment software  is what is required to really make it happen.

Following checklist would help you understand whether your current process fits the bill

 

1.       Do you have a web recruitment software database software that helps you stores all the resumes and applications that you receive over time?

 

2.      Do you have a resume search tool that can search over this database & quickly give you most relevant profiles out of hundreds of thousands resumes in your database?

 

3.      Are you able to store & leverage present screening effort for your future hiring?

 

4.      Does your recruitment tool helps you keep in touch with this resource pool and leverage it for your future job openings?

 

If  you have answered more than one of the above as NO,  you need a resume database management software that can add additional powerful dimension to your recruitment efforts.

Before you choose a online recruitment software, look for following features to ensure you buy the right one.

 

1.       Automatic Capture and Duplicate detection

Software must automatically be able to parse and capture all the resumes that you receive from all your channels over time without any manual intervention. Automation is Key, make sure that your solution does not require any manual data entry and is able to parse & analyze all the resume formats automatically for you (pdf, doc, docx, rft, html, text)

 

2.      Intelligent & Powerful Search over Integrated View

 

Even if a solution is able to capture all the applications for you, it is not of any use without a powerful resume search engine. An ideal resume search would be like Google that gives you top 10 web pages to visit out of billions out there. 

 

A good solution would be able to parse all the resumes automatically  & give you an ability to do a powerful search on top of 100s of thousands of applications / resumes that you receive from several channels.

 

Ability to focus on top 100 profiles out of thousands not only helps you avoid unnecessary effort of calling candidates who do not meet job requirements,  but also gives you the power to reach the best candidates before your competition, adding significant competitive advantage to your recruitment efforts.

 

3.      Auto Productivity Engines such as Duplicate Detection

 

A good solution would have numerous other productivity enhancement features such as duplicate detection that can help you avoid the clutter & time waste involved in looking at the same resume again and again.

 

For example, if one person applies from Monster & Career Builder,  your solution should be smart enough to find that she is the same person & treat that resume as one application only.


Tool you choose must help you enhance your database by adding screening notes etc...

 

4.      Easy Recruitment Process Management 

 

A good solution would not only give you the best resumes out of thousands easily but also would help you manage the entire short listing,  interviewing & complete recruitment process online.